An AI usage policy for your company, in 3 minutes.

Your staff are already using AI — with or without rules. Answer eight questions and get a clean, editable draft policy: data rules, approved tools, disclosure, accountability. Built from fixed clauses (no AI writes any of it), assembled entirely in your browser — nothing you type leaves this page.

1 · Organisation name

2 · How sensitive is the data you handle?Pick the highest that applies.

General business data — nothing regulated We handle confidential client or customer data Regulated sector — finance, health, legal or government

3 · Which AI tools may staff use?

Only tools on an approved list Any reputable tool, within the rules below Each tool needs approval before first use

4 · Client / customer data in AI tools?

Never, in any form Only if fully anonymised Only in approved enterprise tools with a no-training agreement

5 · Internal company data in AI tools?

Never Only non-confidential internal data Allowed in approved enterprise tools

6 · AI-generated content going outside the company

Must be reviewed and owned by a person — no label needed Must be reviewed AND labelled as AI-assisted where material

7 · Who approves new AI tools?

IT / Information Security The employee's manager A designated AI lead / champion

8 · AI training for staff

Required — at onboarding and refreshed yearly Recommended and provided, not mandatory

This is a draft only — not legal advice. Laws differ by country and sector. Before adopting it, have it reviewed and adapted by qualified consultants — legal counsel, HR and compliance — for your jurisdiction and industry.

A draft is step one — review it with your consultants, then train your people on it. Cocoon runs practical AI training for teams across Asia, and can walk your reviewers through the draft.

Talk to us →

Before you take the draft…

30 seconds, all optional — it helps us make this better, and if you leave an email we\'ll send a checklist for reviewing the draft with your consultants.

Your policy text itself never leaves this page — only these answers if you send them.